Template Description

This template acts as a formal acknowledgement of an employee's resignation and completion of their notice period and exit formalities. It is a 2-page MS Word format document issued by the employer to the departing employee. This letter certifies that the employee has been officially relieved from all duties and responsibilities associated with their role at the company. It can be used by HR departments or management to standardize the offboarding process.

Understanding the Relieving Letter

Key Features of the Template

1.     Resignation Acknowledgement: Confirms receipt and acceptance of the employee’s resignation letter.

2.     Effective Last Working Day: Clearly states the employee’s final working date with the company.

3.     Clearance Confirmation: Confirms that there are no pending dues or formalities from the employee’s side.

4.     Appreciation Note: Acknowledges the employee’s contributions to the team or department.

5.     Well Wishes: Expresses goodwill for the employee’s future career path.

6.     Employee Acknowledgement: Includes a section for the employee to confirm receipt of the letter and agreement with its contents.

Other Considerations

·        Ensure accurate and up-to-date employee and company details are filled in.

·        Confirm all clearance procedures are completed before issuing the letter.

·        Have the letter signed by an authorized person (HR or Reporting Manager).

Conclusion

The relieving letter formalizes the separation process between an employee and employer and ensures both parties are aligned on the terms of exit. It is a critical document for the employee’s future employment or background checks.